Procurement Officer

Procurement Officer Jobs in Kitwe – Join Our Client in the Manufacturing Sector

Precision Recruitment is pleased to announce an exciting opportunity for a Procurement Officer to join a reputable manufacturing company based in Kitwe, Copperbelt, Zambia. If you are seeking procurement officer jobs in Kitwe, this full-time role offers a chance to contribute significantly to smooth plant operations by managing timely and cost-effective procurement of goods and services.

Role Overview – Procurement Officer Jobs in Kitwe

The successful candidate will be responsible for purchasing quality materials and services promptly and at competitive prices to support uninterrupted production activities. This role requires a proactive approach to supplier engagement, contract management, and supply chain optimization.

Key Responsibilities

• Process all approved purchase requisitions following established procedures to meet operational needs.
• Request and evaluate quotations from local and international suppliers, ensuring value for money in supplier selection.
• Develop and maintain standard contracts and service level agreements to safeguard company interests.
• Enhance sourcing strategies by identifying better suppliers and materials.
• Communicate purchase orders and delivery schedules promptly to internal stakeholders, including Heads of Departments and Stores Controllers, to avoid stock shortages.
• Negotiate effectively to secure competitive pricing without delaying procurement timelines.
• Ensure compliance with statutory and regulatory requirements related to production operations.
• Coordinate with finance to guarantee timely payments to suppliers.
• Conduct annual performance evaluations of active local suppliers and recommend improvements.

Performance Indicators

• Delivery: Percentage of on-time deliveries per key supplier.
• Cycle Time: Duration between purchase order placement and requisition submission.
• Supplier Lead Time: Time from order placement to delivery.
• Quality: Ratio of rejected items to total items ordered.
• Inventory Risk: Financial loss due to inventory obsolescence relative to total inventory value.
• Cost: Difference between actual purchasing price and lowest quoted price.

Responsibilities and Decision-Making Authority

• Report procurement performance based on established KPIs.
• Delegate and monitor tasks assigned to subordinates.
• Provide training and development to team members.
• Maintain confidentiality and promote cost-conscious practices.
• Evaluate subordinate work and approve necessary permissions.
• Scrutinize procurement documentation and suggest process improvements.
• Allocate sectional resources effectively to support procurement activities.

Candidate Profile and Qualifications

• Education: Grade 12 certificate.
• Qualification: Advanced diploma or degree in Purchasing & Supply.
• Training: Proficiency in AX Systems (Procurement Module) is required.
• Experience: Minimum 3 years of relevant work experience, with at least 3 years in a managerial capacity and 5 years of professional experience in procurement.
• Skills: Strong communication skills, ability to work in a multicultural environment, tendering knowledge, deadline-oriented, and sound work ethics.
• Professional Membership: Membership with the Zambia Institute of Purchasing and Supply or CIPS is preferred.
• Personal Attributes: Investigative and analytical mindset.

Work Relationships

• Internal Collaboration (80%): Work closely with all departments to ensure timely procurement of required goods and services.
• External Collaboration (20%): Engage with Zambia Revenue Authority (ZRA), suppliers, and government agencies to ensure compliance with relevant legislation and supplier agreements.

Note: All candidates must obtain ZAQA certification from the Zambia Qualifications Authority (ZAQA) to be eligible for this role.

Job Category

Transport & Logistics

How to Apply

Interested candidates are encouraged to apply online through the following link:
Apply for Procurement Officer Position