Personal Assistant to CEO

Personal Assistant to CEO – Personal Assistant Jobs in Lusaka

TopFloor is seeking a highly skilled and proactive Personal Assistant to CEO, available for a full-time, three-month engagement based in Lusaka, Zambia. This opportunity is ideal for candidates looking to excel in personal assistant jobs in Lusaka by providing comprehensive administrative and operational support to a senior executive in a dynamic multinational microfinance institution.

About the Role – Personal Assistant Jobs in Lusaka

As the Personal Assistant to the CEO, you will play a pivotal role in managing the executive’s calendar, communications, and engagements. This position requires exceptional organizational skills, discretion, and the ability to multitask effectively in a fast-paced environment. You will act as the primary liaison between the CEO and both internal teams and external stakeholders, ensuring smooth and efficient operations.

Key Responsibilities

• Manage and coordinate the CEO’s calendar, including appointments, meetings, and domestic and international travel arrangements.
• Serve as the main point of contact between the CEO and internal/external parties.
• Prepare, review, and edit correspondence, reports, presentations, and other executive documents.
• Support the preparation and coordination of board meetings and executive-level events.
• Maintain confidentiality and handle sensitive information with the utmost professionalism.
• Coordinate logistics for strategic initiatives and special projects as directed by the CEO.
• Monitor and respond to emails and phone calls on behalf of the CEO when required.
• Assist with relationship management involving key partners, clients, and stakeholders.
• Compile high-level board packs, confidential financial reports, and strategic presentations; accurately take minutes during board and management meetings.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Finance, or a related discipline; advanced degrees are advantageous.
• At least five years’ experience as a Personal or Executive Assistant, preferably supporting senior executives in multinational organizations.
• Strong organizational, multitasking, and time management capabilities.
• Excellent verbal and written communication skills.
• Demonstrated ability to manage confidential and sensitive information discreetly.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity software.
• Ability to work independently and collaboratively in a fast-paced, multicultural environment.
• Experience managing tasks across multiple time zones and cultures is preferred.
• Strong interpersonal skills with the ability to build effective relationships at all organizational levels.
• Fluency in English is required; additional language skills are beneficial.

Application Process for Personal Assistant Jobs in Lusaka

Interested candidates are encouraged to apply by 16th June 2026. Applications should be submitted via the following link:

Apply for Personal Assistant to CEO at TopFloor

Please note that only shortlisted candidates will be contacted. TopFloor Limited does not charge candidates any fees for job placement.

Job Details