Personal Assistant to the General Manager

Personal Assistant Jobs in Kanchibiya – Join Zampalm Limited

Zampalm Limited is seeking a highly organized and proactive Personal Assistant to the General Manager to join our team in Kanchibiya on a contract basis. This role is ideal for professionals looking to advance their careers in personal assistant jobs in Kanchibiya, providing vital support to senior management and ensuring smooth office operations.

Position Overview

As the Personal Assistant to the General Manager, you will play a key role in managing the General Manager’s schedule, handling confidential information, and coordinating communications. You will be responsible for organizing appointments, preparing official correspondence, and facilitating travel and accommodation arrangements for the General Manager and Board members. Your attention to detail and ability to maintain discretion will be essential in supporting the efficient running of the General Manager’s office.

Key Responsibilities for Personal Assistant Jobs in Kanchibiya

• Manage and maintain the General Manager’s diary, scheduling appointments and meetings in consultation with relevant stakeholders.
• Handle confidential documents securely, ensuring proper circulation and safeguarding sensitive information.
• Draft letters, memoranda, and reports, both routine and confidential, for the General Manager’s review and action.
• Prepare purchase and stores requests as required for the General Manager’s office and Board members.
• Arrange and confirm appointments with internal and external parties seeking meetings with the General Manager.
• Maintain a clean and orderly office environment to uphold hygiene standards and a professional image.
• Screen telephone calls and visitors, directing inquiries to appropriate officers when necessary.
• Coordinate travel and accommodation bookings with airlines, travel agents, hotels, and car hire services for business trips locally and abroad.
• Assist in preparing the annual budget estimates for the General Manager’s office.

Qualifications and Experience

• Grade 12 GCE O’ Level Certificate or equivalent qualification.
• Diploma in Secretarial and Office Management Studies from a recognized institution.
• Additional qualifications such as a Diploma in Business Administration or Human Resource Management are advantageous.
• Professional membership with the Zambia Institute of Secretaries (ZIS) is preferred.
• A minimum of five (5) years’ relevant experience, including at least two (2) years in a similar personal assistant role.

How to Apply

Interested candidates are invited to submit their application letters, certified copies of academic and professional certificates (Zambia Qualification Authority certified), detailed curriculum vitae, and contact information for three referees. Applications should be sent via email to Info@zampalm.co.zm with a copy to thomas.muwowo@zampalm.co.zm.

Zampalm Limited is committed to promoting gender diversity and equality in its recruitment process. Women are strongly encouraged to apply. Only shortlisted candidates will be contacted.

Application Deadline: Monday, May 11th, 2026 by 17:00 hours.

About Zampalm Limited

Zampalm Limited is a reputable organization operating in Kanchibiya, dedicated to fostering professional growth and excellence. We offer contract opportunities that enable motivated individuals to contribute meaningfully to our operations while advancing their careers.