Office Administrator

Office Administrator Jobs in Zambia at Projects Plus Limited

Projects Plus Limited is seeking a highly organized and proactive individual to fill the role of Office Administrator & Personal Assistant on a contract basis in Zambia. This position offers an excellent opportunity for candidates interested in office administrator jobs in Zambia to join a dynamic team and contribute to the smooth running of daily office operations while supporting management across multiple departments including HR, Accounts, and Procurement.

About the Role: Office Administrator Jobs in Zambia

The successful candidate will act as the primary point of contact within the office, managing front office duties and handling sensitive data entry related to human resources and finance. Responsibilities include managing visitor reception, coordinating senior management diaries, and ensuring efficient operation of company stores and procurement processes. This role requires a versatile individual capable of multitasking and maintaining confidentiality.

Key Responsibilities

• Reception and Front Office Management: Answer and direct incoming calls, welcome visitors professionally, and maintain office environment including cleanliness and supplies.
• Personal Assistant Duties: Manage the Managing Director’s diary, organize appointments and meetings, arrange travel plans, and prepare meeting agendas and minutes.
• HR Data Support: Maintain personnel files, update attendance and leave records, and assist with new hire onboarding documentation.
• Accounts Assistance: Support basic bookkeeping tasks such as entering invoices, receipts, and expenses, and assist with petty cash management and reconciliation.
• Stores and Procurement Coordination: Facilitate office supply purchases, assist in raising Purchase Orders (LPOs), maintain inventory records, and liaise with logistics for deliveries.
• General Administration: File physical and digital documents, type and format correspondence and reports, and undertake other administrative tasks as assigned.

Qualifications and Experience

• Minimum qualifications in Business Administration, Human Resources, Accounting, or a related field.
• 1 to 3 years of relevant administrative experience.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) is essential.
• Experience with accounting software such as Pastel or QuickBooks, or ERP systems is advantageous but not required.

Key Attributes

• High integrity and ability to maintain confidentiality, especially concerning HR and financial data.
• Excellent organizational skills and ability to manage time effectively.
• Strong verbal and written communication skills.
• Ability to multitask and work independently under pressure.
• Professional and courteous demeanor.

Application Process

Candidates who meet the above criteria are invited to submit their application letters and detailed CVs, including three traceable referees, through the following link:
https://forms.gle/WKrA1PjiTXttRyGn6.

Please do not apply if you do not meet the stated requirements.