Office Administrator

Office Administrator Jobs in Zambia at Projects Plus Limited

Projects Plus Limited is seeking a highly organized and proactive individual to join our team as an Office Administrator & Personal Assistant on a contract basis. This role is ideal for candidates looking for office administrator jobs in Zambia who thrive in dynamic environments and are skilled at managing multiple administrative functions while supporting senior management.

About the Office Administrator Role

As the Office Administrator & PA, you will be the central point of contact within the office, ensuring smooth day-to-day operations across departments such as HR, Accounts, and Procurement. Your responsibilities will include managing front office activities, handling sensitive data entry, coordinating schedules for senior management, and overseeing procurement and stores management.

Key Responsibilities for Office Administrator Jobs in Zambia

• Reception & Front Office Management: Oversee reception duties including answering calls, directing inquiries, welcoming visitors, and maintaining office supplies and cleanliness.
• Personal Assistant Duties: Manage the Managing Director’s diary, schedule appointments, organize meetings, coordinate travel arrangements, and prepare meeting agendas and minutes.
• HR Support: Maintain employee records, update attendance and leave data, and assist with onboarding documentation for new hires.
• Accounts Assistance: Support bookkeeping tasks such as entering invoices, receipts, expenses, and assisting with petty cash management and reconciliation.
• Stores & Procurement Coordination: Facilitate purchasing of office consumables, raise Purchase Orders, maintain inventory records, and liaise with logistics for delivery coordination.
• General Administration: Manage filing systems, prepare correspondence, and assist with ad-hoc administrative assignments as required.

Candidate Qualifications and Skills

• Minimum qualification in Business Administration, Human Resources, Accounting, or a related field.
• 1 to 3 years of experience in a similar administrative capacity.
• Proficient in Microsoft Office applications including Excel, Word, and Outlook.
• Experience with accounting software such as Pastel or QuickBooks is advantageous but not mandatory.
• High integrity and ability to maintain confidentiality, particularly with HR and financial data.
• Excellent organizational, time management, and multitasking skills.
• Strong verbal and written communication abilities.
• Professional and courteous demeanor with the ability to work independently under pressure.

How to Apply for Office Administrator Jobs in Zambia

Qualified candidates who meet the above criteria are encouraged to apply by submitting their application letter and detailed CV, including three traceable referees, via the following link:

https://forms.gle/WKrA1PjiTXttRyGn6

Please do not apply if you do not meet the specified requirements.

Additional Information