Human Resources and Administrative Assistant

Human Resources Administrative Assistant Jobs in Chambishi

Top Southern Africa Transport Limited, a respected logistics company located in Chambishi, Copperbelt Province, Zambia, is inviting applications for the position of Human Resources and Administrative Assistant. This role is essential in providing comprehensive human resources and administrative support to the Human Resources Manager and the broader HR department, ensuring smooth daily operations. Candidates seeking human resources administrative assistant jobs in Chambishi will find this an excellent opportunity to contribute to a dynamic and growing company.

About the Role: Human Resources Administrative Assistant Jobs in Chambishi

The Human Resources and Administrative Assistant will play a key role in supporting recruitment, employee relations, and administrative processes. This position demands a proactive individual capable of managing multiple HR functions while maintaining confidentiality and compliance with Zambian labor laws.

Key Responsibilities

• Coordinate recruitment activities including scheduling interviews, administering tests, and assisting with candidate evaluations in line with company recruitment policies.
• Conduct employee background checks and assist in preparing offer letters and contracts.
• Respond to inquiries from employees, applicants, and external stakeholders professionally and promptly.
• Ensure adherence to HR policies, procedures, and relevant labor laws.
• Manage onboarding processes for new hires to facilitate smooth integration.
• Conduct research, address employee complaints, and resolve HR-related issues.
• Support disciplinary procedures and employee relations initiatives.
• Organize meetings and maintain accurate records of discussions and decisions.
• Administer unemployment claims and termination processes.
• Maintain and update employee records and departmental documentation.
• Apply comprehensive knowledge of the Employment Code Act and Zambian labor regulations.
• Collaborate with department heads to ensure timely and fair employee performance appraisals.
• Document statutory requirements such as NAPSA, NHIMA, Workers’ Compensation, and other annual company filings.
• Supervise daily employee attendance and related activities.
• Perform additional duties as assigned by supervisors and management.

Skills and Abilities

• Strong numeracy and analytical capabilities.
• Excellent organizational and planning skills.
• Ability to work independently with attention to detail and efficiency.
• Effective interpersonal and communication skills.
• Adherence to processes and procedures with a problem-solving mindset.
• Proficiency in Microsoft Office applications, particularly MS Excel and MS Word.

Minimum Qualifications and Experience

• Full Grade 12 certificate plus a Diploma in Human Resource Management, Business Administration, or a related field.
• Paid-up membership with the Zambia Institute of Human Resource Management.
• At least two years of relevant post-qualification experience in a similar role.
• Experience using office management software and equipment.
• Excellent written and verbal communication skills.

Application Details

Interested candidates are encouraged to submit their application letters accompanied by a detailed CV. Please send your application to P.O. Box 31506 or via email at hr@zambia-tsa.com. The closing date for applications is 21st July 2026. We encourage prompt applications as only shortlisted candidates will be contacted.

About TOP SOUTHERN AFRICA TRANSPORT LIMITED

Based in Chambishi, Copperbelt, Zambia, TOP SOUTHERN AFRICA TRANSPORT LIMITED is a reputable logistics company committed to excellence and operational efficiency. Joining our team means becoming part of an organization dedicated to professional growth and industry leadership.