Executive Assistant to the CEO

Executive Assistant to the CEO – Executive Assistant Jobs in Lusaka

Vanimi Zambia Ltd is seeking a highly organized and proactive Executive Assistant to the CEO of a dynamic manufacturing startup based in Lusaka, Zambia. This part-time position offers a unique opportunity to contribute across executive support, personal assistance, operational coordination, and social media management. Candidates interested in executive assistant jobs in Lusaka who thrive in fast-paced environments and value confidentiality will find this role rewarding.

About the Role: Executive Assistant Jobs in Lusaka

As the Executive Assistant to the CEO, you will serve as a strategic partner, ensuring seamless management of both business and personal priorities. Your responsibilities will span managing the CEO’s calendar, coordinating communications, supporting manufacturing operations, and overseeing the CEO’s online presence. This role demands discretion, excellent communication skills, and the ability to multitask efficiently.

Key Responsibilities

• Executive Assistance: Manage the CEO’s schedule, appointments, meetings, and travel plans. Screen and prioritize communications. Prepare reports, presentations, and meeting documentation. Coordinate interactions with employees, clients, suppliers, and partners. Track projects and deadlines, conduct research, and handle confidential information professionally.
• Personal Assistance: Organize personal appointments and reminders. Arrange travel, accommodation, and transportation. Assist with errands, purchases, reservations, and event planning. Manage personal documents, gifts, and family-related scheduling while maintaining confidentiality.
• Manufacturing & Operations Support: Assist with administrative tasks related to production, procurement, inventory, and supplier management. Coordinate with internal teams and vendors to ensure smooth operations. Monitor project timelines and maintain organized records of contracts and operational documents.
• Social Media Management: Create and schedule content for LinkedIn, Instagram, Facebook, X (Twitter), and other platforms. Manage the CEO’s personal brand and professional online presence. Develop content showcasing company achievements and industry insights. Monitor engagement and prepare monthly performance reports.
• Communication & Relationship Management: Act as liaison between the CEO and key stakeholders. Draft professional correspondence, announcements, and proposals. Ensure timely follow-up on commitments and maintain positive relationships with clients, suppliers, investors, and partners.

Qualifications and Skills

• Proven experience as an Executive Assistant or in a similar role, preferably supporting senior executives or founders.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Experience with social media management and content creation.
• Proficiency in Microsoft Excel, PowerPoint, Google Workspace, Zoom, and project management tools.
• Ability to work independently and proactively solve problems.
• High level of integrity, discretion, and confidentiality.

Preferred Skills

• Experience in manufacturing, operations, or supply chain environments.
• Basic graphic design skills using Canva or similar tools.
• Familiarity with CRM systems and project management platforms.
• Background in digital marketing and personal branding.
• Event planning and travel coordination experience.

Success Metrics for Executive Assistant Jobs in Lusaka

• Efficient management of the CEO’s business and personal schedules.
• Timely completion of assigned tasks and projects.
• Strong communication and coordination with stakeholders.
• Growth in social media engagement and enhanced online visibility.
• Effective handling of confidential and sensitive matters.
• Proactive anticipation of needs and provision of solutions.

Application Details

This part-time position is based in Lusaka, Zambia, with Vanimi Zambia Ltd. Interested candidates are invited to submit their applications via email to chiinga@hotmail.com. We welcome applicants who are ready to contribute to a fast-growing manufacturing startup and excel in a multifaceted executive support role.