Executive Assistant

Executive Assistant Opportunity in Lusaka

Madison Life Insurance Zambia is seeking a highly organized and proactive professional to join our team as an Executive Assistant. This role, based in Lusaka, offers a unique chance to support senior leadership and contribute to the smooth operation of the executive office. If you are exploring executive assistant jobs in Lusaka, this full-time position provides a dynamic work environment with diverse responsibilities.

Key Responsibilities of the Executive Assistant

Reporting directly to the Managing Director, you will play a critical role in managing administrative tasks, facilitating communication, and coordinating office operations. Your main duties will include:

• Calendar and Travel Management: Organize and maintain the Managing Director’s schedule, including meetings, appointments, and travel arrangements.
• Document Preparation: Draft, edit, and proofread executive correspondence, reports, presentations, and other important documents.
• Recruitment Support: Assist with hiring processes for junior administrative staff, contract renewals, and data compilation.
• Communication Coordination: Screen and direct incoming calls, emails, and correspondence to relevant departments and liaise with internal and external stakeholders professionally.
• Meeting Support: Format and edit Board papers, provide secretarial assistance for meetings, prepare accurate minutes, and monitor follow-up actions.
• Office Resource Management: Oversee the supply and equipment needs of the executive office, coordinate logistics for meetings and events, and manage budget adherence for office expenditures.
• Confidentiality: Safeguard sensitive documents and maintain discretion in all executive dealings.
• Reporting and Coordination: Prepare reports, briefing notes, and presentations; track action items; and assist with budget and forecast data compilation.

Why Consider Executive Assistant Jobs in Lusaka with Madison Life Insurance Zambia?

Joining Madison Life Insurance Zambia means becoming part of a reputable company committed to professionalism and efficiency. This role offers the opportunity to work closely with top management, develop your administrative expertise, and contribute to key operational functions within the organization.

Application Process

Interested candidates are encouraged to apply by sending their application to jobs@mlife.co.zm. Please ensure your application clearly highlights your relevant experience and skills.

Job Details