Chief of Staff to the Chairman

Chief of Staff Jobs in Lusaka – Join Panda Africa Solutions Limited

Panda Africa Solutions Limited invites qualified candidates to apply for the position of Chief of Staff to the Chairman based in Lusaka, Zambia. This full-time role is pivotal in enhancing the Chairman’s effectiveness by driving execution, accountability, and operational excellence throughout the organization. If you are seeking chief of staff jobs in Lusaka that combine strategic leadership with operational management, this opportunity offers a unique platform to make a significant impact.

About the Role – Chief of Staff Jobs in Lusaka

As Chief of Staff, you will act as the Chairman’s trusted partner, ensuring their time is focused on high-value priorities. This role transcends traditional administrative duties, encompassing operational leadership, strategic coordination, and personal support. You will manage the Chairman’s calendar, oversee strategic initiatives, and facilitate communication across departments, investors, and board members. The ideal candidate is proactive, highly organized, discreet, and thrives in dynamic environments.

Key Responsibilities

• Executive Operations: Manage the Chairman’s calendar, coordinate meetings and agendas, ensure actionable follow-ups, handle email correspondence, prepare reports and presentations, and organize travel arrangements.
• Project Management: Track and monitor strategic initiatives, maintain executive dashboards, coordinate cross-functional projects, and proactively identify and resolve bottlenecks.
• Investor Relations Support: Manage investor communications, coordinate meetings, maintain CRM records, prepare investment materials, and ensure timely follow-up on investor requests.
• Executive Office Management: Compile weekly executive reports, organize confidential documentation, coordinate board meetings, prepare meeting notes, and manage filing systems.
• Personal Operations: Assist with travel planning, appointment scheduling, family calendar management, expense tracking, bill reminders, event planning, gift purchasing, and coordination with household service providers.

Candidate Profile and Required Skills

To succeed in this role, you must demonstrate exceptional organizational skills, emotional intelligence, and the ability to manage multiple priorities independently. Confidentiality, sound business judgment, and problem-solving aptitude are essential.

• Strong communication and project management capabilities
• Attention to detail and proactive approach
• Ability to maintain discretion and confidentiality at all times
• Experience in coordinating complex schedules and strategic initiatives

Preferred Qualifications

• Bachelor’s degree
• Minimum five years supporting senior executives, preferably in finance, banking, consulting, or high-growth sectors
• Proficiency with Microsoft Office, Google Workspace, and project management tools such as Asana, Monday.com, ClickUp, or Zoho
• Experience preparing presentations and detailed reports

Core Attributes

• Highly trustworthy and professional
• Calm under pressure and resourceful
• Organized, adaptable, and solutions-oriented
• Detail-focused and passionate about operational excellence

Reporting and Collaboration

This position reports directly to the Chairman and works closely with the CEO, Executive Leadership Team, investors, external partners, and board members to ensure seamless organizational execution.

Success Indicators for the Chief of Staff Role

Within six months, success will be demonstrated by an organized and prioritized Chairman’s inbox, well-structured meetings with clear agendas and follow-ups, on-schedule project delivery, timely investor communications, seamless travel logistics, and enhanced leadership accountability. Ultimately, the Chairman will dedicate significantly more time to strategic growth initiatives.

How to Apply

Interested candidates are encouraged to submit their applications via the following link: Application Form.

Job Details