Administrative Associate

Administrative Associate Jobs in Lusaka at AFROCAB Treatment Access Partnership

AFROCAB Treatment Access Partnership (AFROCAB) invites applications for the position of Administrative Associate in Lusaka, Zambia. This role is ideal for professionals seeking administrative associate jobs in Lusaka who are passionate about supporting impactful HIV treatment access initiatives across sub-Saharan Africa.

About AFROCAB Treatment Access Partnership

Established in 2011, AFROCAB is a pan-African network of community leaders and advocates dedicated to accelerating access to optimal HIV and co-morbidity treatments and prevention products. Operating primarily in sub-Saharan Africa with a secretariat based in Zambia, AFROCAB collaborates with multinational drug manufacturers, policymakers, UN agencies, and civil society organizations. The organization focuses on global advocacy, strengthening networks at all levels, and coordinating country responses to enhance the delivery of cost-effective, high-quality HIV treatment and care.

Position Summary: Administrative Associate Jobs in Lusaka

Reporting to the Finance & Admin Director, the Administrative Associate will play a crucial role in managing office operations, supporting team logistics, overseeing procurement processes, and ensuring compliance with organizational policies. This full-time position requires someone highly organized, detail-oriented, and capable of multitasking in a dynamic environment.

Key Responsibilities

• Administrative Support: Maintain office files and records; draft and edit correspondence and reports; schedule and coordinate meetings and events; manage communications including emails, phone calls, and mail.
• Office Management: Monitor office supplies inventory and place orders; ensure a clean and well-equipped office environment; liaise with service providers for maintenance and repairs.
• Team Support: Organize meeting logistics and materials; assist with presentations and reports; take accurate meeting minutes capturing decisions and action points; coordinate travel arrangements for staff and visitors; provide administrative support to projects as needed.
• Compliance and Record-Keeping: Ensure proper documentation and filing of records; maintain confidentiality of sensitive information.
• Procurement and Vendor Management: Manage procurement by gathering quotes and ensuring policy compliance; keep accurate records of purchases and contracts; coordinate timely delivery with vendors; prepare procurement reports for audits and donor compliance; monitor inventory levels and restock as necessary.
• IT Support and Maintenance: Provide first-level IT support; maintain and update office equipment; manage data backups; oversee IT security and liaise with external providers to ensure systems remain operational and compliant.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Procurement, or a related discipline.
• Minimum of three years’ experience working within the NGO sector.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual collaboration tools such as Teams, Zoom, and Google Meet.
• Excellent communication and interpersonal skills.
• High integrity, discretion, and commitment to confidentiality.
• Adaptability and eagerness to learn in a fast-paced work environment.

What AFROCAB Offers

• Competitive contractual compensation package.
• Opportunity to contribute to meaningful programs and advocacy in HIV treatment access.
• A dynamic, inclusive, and supportive work environment.

How to Apply for Administrative Associate Jobs in Lusaka

Interested candidates should submit a cover letter and CV via email to contact@afrocab.org by 19th April 2026. Please include “Admin Associate Application – [Your Name]” in the subject line.

AFROCAB Treatment Access Partnership is an equal opportunity employer committed to fostering diversity and inclusion. Only shortlisted candidates will be contacted.

Contact Information