Administrative Assistant

Administrative Assistant Jobs in Kaoma at Tulipamwe Security Services Ltd

Tulipamwe Security Services Ltd, a reputable Zambian security company collaborating with government bodies, NGOs, and the private sector, is currently offering an exciting opportunity for an administrative assistant to join its team in Kaoma, Western Province. We are seeking a dedicated female candidate, preferably a resident of Kaoma, to support our branch office with essential administrative functions that uphold our commitment to inclusive growth and operational excellence.

About the Role: Administrative Assistant Jobs in Kaoma

The Administrative Assistant will play a vital role in ensuring the smooth day-to-day running of the Kaoma branch office. This position requires an intelligent, accountable, polite, and trustworthy individual capable of managing a broad range of clerical and administrative duties efficiently and without disruption. The successful candidate will serve as the primary point of contact for internal and external stakeholders and provide critical support to senior management.

Key Responsibilities

• Welcome and assist visitors by directing them to the appropriate departments or personnel.
• Respond to inquiries via telephone and email promptly and professionally.
• Coordinate conference calls, reserve meeting rooms, and take accurate minutes.
• Manage filing, photocopying, and document drafting including letters and emails.
• Implement and maintain office procedures and record-keeping systems.
• Supervise client files and ensure accurate database entry.
• Procure and maintain office supplies and provisions.
• Organize and maintain personnel systems and archives supporting business operations.
• Administer payroll and prepare all statutory returns for submission.
• Assist with recruitment processes including conducting interviews.
• Maintain financial records and support regular accounting tasks.
• Arrange and verify travel plans and bookings.
• Prepare and dispatch outgoing correspondence while ensuring confidentiality of departmental files.
• Support report and presentation preparation and facilitate regular report generation.
• Update and maintain office policies and procedures.
• Manage senior managers’ requests in coordination with executive assistants.

Qualifications and Experience

• Full Grade 12 certificate is mandatory.
• Certificate or Diploma in Business Administration or a related field.
• 3 to 5 years of relevant work experience in office management, secretarial, or administrative roles.
• Experience in human resources is advantageous.
• Proficiency in Microsoft Office Suite, especially Word, Excel, and PowerPoint.
• Strong report writing and communication skills, both oral and written.
• Knowledge of Zambian labour laws and office management systems.
• Familiarity with office equipment such as printers, laminators, and fax machines.
• Excellent organizational, multitasking, time management, and problem-solving abilities.

How to Apply for Administrative Assistant Jobs in Kaoma

Interested candidates who meet the above qualifications should submit their cover letter and curriculum vitae via email to tulipamwes9@gmail.com and tulipamwezambia@gmail.com. Please include the job title Administrative Assistant in the subject line and clearly articulate why you are the ideal candidate for this role.

Please note that only applicants who meet the minimum requirements will be considered. Shortlisted candidates will be contacted for interviews.

Application Deadline: 14th August 2026

Additional Information

Location: Kaoma, Western Province, Zambia

Job Type: Full Time

Job Category: Administration