ADMIN & FINANCE OFFICER

Admin & Finance Officer Jobs in Lusaka at 265 Energy Zambia Limited

265 Energy Zambia Limited is seeking a dedicated Admin & Finance Officer to join our dynamic team in Lusaka. This full-time position offers the opportunity to play a critical role in supporting our expanding operations through disciplined financial management and administrative excellence.

About 265 Energy Zambia Limited

We are the authorized Oryx LPG Super-Dealer for Lusaka East and a provider of Oryx-affiliated solar energy solutions. From our Avondale depot, we distribute LPG cylinders, gas refills, and accessories to a growing network of resellers, business clients, and institutional customers. As we pursue ambitious growth targets, our operations emphasize strict financial discipline, full statutory compliance, and meticulous management of our cylinder fleet.

Role Overview for Admin & Finance Officer Jobs in Lusaka

Reporting directly to the Operations Director and collaborating closely with the Head of Sales & Marketing, you will be actively engaged in the core operational and financial activities of the company. This role goes beyond traditional office work, requiring hands-on involvement in finance, compliance, logistics, and tender management.

You will benefit from support by Manus AI, an advanced platform that automates monthly management accounts and key performance indicator dashboards using the data you maintain.

Key Responsibilities

• Finance & Bookkeeping: Maintain daily entries in QuickBooks Online, reconcile accounts, process supplier payments, and ensure timely submission of statutory filings including PAYE, NAPSA, NHIMA, VAT, and WHT.
• Stock & Fleet Management: Oversee cylinder fleet tracking, manage accessory inventories, and reconcile goods received with supplier invoices.
• Logistics & Dispatch: Coordinate stock movements, monitor vehicle utilization, and ensure vehicle compliance with regulations.
• Compliance & KYC: Maintain a comprehensive compliance register for reseller sites, conduct monthly audits, and keep KYC documentation current and complete.
• Tender Processing: Manage the entire tender pipeline from monitoring notices to preparing and submitting applications.
• Reporting: Generate monthly management accounts, variance analyses, and industry data summaries.

Candidate Profile and Qualifications

We are looking for a proactive, detail-oriented professional who thrives in a fast-paced environment and demonstrates accountability and discipline. The ideal candidate will have:

• A degree or full diploma in Accounting, Finance, Business Administration, or a related discipline.
• At least three years of experience in administration, finance, or operations support, preferably within distribution, FMCG, energy, or logistics sectors.
• Proficiency in QuickBooks Online and advanced Microsoft Excel skills.
• A solid understanding of the Zambian tax system and experience with statutory filings through ZRA TaxOnline.
• Experience preparing and submitting tender documents, including familiarity with ZPPA procedures.

Additional desirable qualifications include:

• Progress towards or registration with ZICA.
• Experience in the LPG or broader energy sector.
• Knowledge of ERB compliance requirements.
• Ability to communicate in major Zambian languages.

Why Apply for Admin & Finance Officer Jobs in Lusaka with Us?

Joining 265 Energy Zambia Limited offers a unique chance to influence the success of a growing company. We provide a competitive net salary, a clear career progression path to Head of Admin & Finance within 18 months, and the opportunity to work with cutting-edge AI productivity tools in a vibrant work environment.

How to Apply

If you possess the integrity, discipline, and practical experience to contribute meaningfully to our operations, we encourage you to apply.

Please submit your CV along with a concise cover letter detailing your relevant experience to:

careers@265energyzambia.com

Application Deadline: Wednesday, 9th June 2026

265 Energy Zambia Limited is proud to be an equal opportunity employer.