OFFICE SECRETARY

Office Secretary Jobs in Lusaka at Lusaka Wood Working and Furniture Company Limited

Lusaka Wood Working and Furniture Company Limited is seeking a reliable and organized Office Secretary to join our team in Lusaka, Zambia. This full-time position offers an excellent opportunity for candidates looking to contribute to the smooth and efficient daily operations of a reputable company. As part of our commitment to excellence, we are inviting qualified professionals to apply for office secretary jobs in Lusaka.

Position Overview: Office Secretary

The Office Secretary will serve as the primary point of contact within the company, managing correspondence, scheduling appointments, and providing essential administrative support to staff. This role demands a proactive individual who can maintain a professional and welcoming office environment while ensuring all administrative tasks are completed accurately and on time.

Key Responsibilities for Office Secretary Jobs in Lusaka

• Communication: Answer incoming phone calls, direct inquiries, and manage both incoming and outgoing mail and emails efficiently.
• Office Management: Oversee daily office activities, coordinate meetings with clients and suppliers, and warmly welcome visitors.
• Documentation: Prepare letters, format reports, handle printing and photocopying, and maintain well-organized digital and physical filing systems.
• Office Supplies Monitoring: Track inventory levels, reorder office supplies as needed, and arrange basic equipment maintenance.
• Reception Duties: Greet clients and visitors, directing them to the appropriate personnel or department.
• Book-keeping: Process invoices, manage petty cash, and prepare detailed expense reports.

Qualifications and Skills Required

• Experience: Demonstrated experience in secretarial, clerical, or administrative roles is essential.
• Technical Proficiency: Strong computer skills with proficiency in office productivity software such as Microsoft Office or Google Workspace.
• Communication Skills: Excellent verbal and written communication abilities, accompanied by a professional telephone manner.
• Organizational Ability: Exceptional time management skills and the capacity to multitask effectively in a fast-paced environment.
• Discretion: High level of integrity and the ability to handle confidential information with utmost responsibility.

Educational Requirements

• Minimum: High school diploma (Grade 12 School Certificate) or equivalent.
• Preferred: Diploma or degree in business administration, secretarial studies, or a related field.
• Accepted: Candidates with any degree are welcome to apply.

How to Apply for Office Secretary Jobs in Lusaka

Interested candidates are invited to submit their applications by sending a detailed CV and copies of relevant qualifications to careers@wood-works.co.za. Please ensure your application clearly demonstrates how your skills and experience align with the requirements of this role.