Human Resource Data Registry Clerk (X1)

Human Resource Data Registry Clerk Jobs in Ndola at Huachen International Supply Chain Limited

Huachen International Supply Chain Limited is seeking a dedicated Human Resource Data Registry Clerk to join our Human Resources Department in Ndola, Copperbelt. This full-time position offers an excellent opportunity for professionals interested in human resource data registry clerk jobs in Ndola to contribute to efficient HR operations by managing employee records and ensuring smooth documentation flow.

Position Overview

The Human Resource Data Registry Clerk will be responsible for maintaining accurate and up-to-date employee records, both physical and electronic, while ensuring strict compliance with retention policies. This role supports the HR team by processing new hire documentation, scanning and filing documents, managing correspondence, and overseeing the movement and organization of files. Confidentiality and precision are essential to facilitate accurate information flow within the HR department.

Key Responsibilities for Human Resource Data Registry Clerk Jobs in Ndola

• Record Management: Maintain and retrieve personnel files including contracts and performance reviews in both physical and digital formats.
• Data Entry: Update employee details such as bank information, contact data, leave records, payslips, and disciplinary documents in internal HR databases.
• Correspondence Handling: Receive, sort, register, and distribute incoming and outgoing mail, faxes, and documents to relevant departments or staff.
• On-boarding Support: Manage new hire records and assist with the preparation and processing of onboarding documentation.
• File Tracking and Archiving: Monitor file movement, ensure compliance with archiving and disposal procedures, and maintain an organized filing system.
• Documentation Processing: Handle HR-related documents including recruitment materials, training records, and contract files.
• Additional Support: Assist the Human Resources Manager with daily tasks, including organizing employment contract signings and other HR administrative duties as assigned.

Qualifications and Experience

• Diploma in Human Resource Management, Business Administration, or a related field.
• Paid-up member of the Zambia Institute of Human Resource Management (ZIHRM).
• Zambian citizen with a valid National Registration Card (NRC).
• Grade 12 certificate with credits in Mathematics and English.
• Minimum of one year of relevant experience in Human Resources.
• Proficient computer skills.

Application Process

Interested candidates who meet the above criteria are invited to submit their application documents, including a cover letter, qualifications, and CV, along with at least three traceable references. Please compile all documents into a single PDF file and send it via email to hr2@huachen-zam.com. Ensure the subject line of your email clearly states the position applied for.

Note: All interviews will be conducted in person at our Sakania office in Ndola.