Administrator

Administrator Jobs in Kalumbila at First Quantum Minerals

First Quantum Minerals invites qualified candidates to apply for the position of Administrator based in Kalumbila, North West Province, Zambia. This role offers an exciting opportunity for professionals seeking administrator jobs in Kalumbila to join a company that fosters innovation and independent thinking through its unique culture known as the “First Quantum Way.” We are looking for candidates who take a proactive approach to problem-solving and delivering outstanding results.

About the Role – Administrator Jobs in Kalumbila

The Administrator position is critical in supporting office operations by managing administrative systems, safety reporting, and employee documentation. This role involves coordinating employee orientation, recruitment paperwork, and providing ongoing administrative support to ensure smooth departmental functions.

Key Responsibilities

• Conduct orientation sessions for new employees, including providing information packets, collecting payroll details, explaining benefit programs, and securing onboarding signatures.
• Manage timesheets, both paper and electronic, and assist employees with payroll inquiries.
• Maintain leave and payroll records, providing relevant updates to Heads of Department and Section Superintendents.
• Coordinate approved business travel bookings, manage related expenses, and serve as the primary contact for travel arrangements for staff and visitors.
• Collaborate with Human Resources on contractor data, professional body registrations, and recruitment scheduling.
• Oversee food-pack and canteen access systems, liaising with HR on meal allocations and visitor meal arrangements.
• Plan and attend departmental meetings, record minutes, track action points, and ensure timely follow-up on deliverables.
• Participate actively in departmental events, toolbox meetings, and communications to promote operational excellence.
• Maintain and update office and departmental policies as needed.
• Coordinate training compliance and safety initiatives, maintaining registers for training and safety actions.
• Implement management-directed programs, providing progress feedback and escalating issues when necessary.

Candidate Profile and Competencies

• Proficient in Microsoft Office and familiar with Windows operating systems.
• Excellent command of English, both written and verbal, with advanced vocabulary skills.
• Good understanding of HR systems and processes.
• Strong attention to detail and client service orientation.
• Demonstrated business acumen and ability to manage relationships with integrity.
• Effective communication, organizational, interpersonal, and presentation skills.
• Ability to work independently without supervision.

Experience and Qualifications

• Minimum of two years’ experience in a similar administrative role; HR experience is advantageous.
• Grade 12 Certificate required.
• Diploma or higher qualification in Business Administration, Human Resource, Public Administration, or a related field.
• Proficiency in Microsoft Office applications is essential.
• Knowledge of safety practices is considered a plus.

Application Details

This is a full-time position located in Kalumbila, North West Province, Zambia. Interested candidates are encouraged to apply online by 11 September 2026. Please submit your application via the following link:

Apply for Administrator at First Quantum Minerals